Bakersfield College Excused Withdrawal (EW) Process Information

An Excused Withdrawal (EW) may be requested when a student experiences extenuating circumstances beyond their control that prevent continued attendance in a course.

Acceptable Extenuating Circumstances

Accident or injury preventing continued attendance
Illness (physical or mental health, including sudden onset or flare‑up)
Death of an immediate family member
Family emergency requiring the student to act as caregiver
Natural disaster or emergency event affecting the student
Other circumstance beyond the student’s control (transportation loss, housing crisis, legal emergency, safety concern, etc.)

EW Request Process

Step 1: Request the EW Form

Students must request the Excused Withdrawal (EW) no later than the last date of instruction (before the last week of finals) for the course.

No exceptions will be granted after this deadline.

Step 2: Complete the Form

The student must complete and submit the EW form.

Step 3: Contact Financial Aid

Students must contact the Financial Aid Office to determine how an EW may affect their financial aid status for the semester.

Visit the Bakersfield College Financial Aid webpage for more information.

Step 4: Submit to Admissions & Records

Submit the completed EW form to the Admissions & Records Office located in the Welcome Center, or to bcadmission@kccd.edu from your BC student email address.

Step 5: Faculty Verification

Admissions & Records will then request the faculty member to confirm the student's last date of attendance and confirm that the student has not taken the final exam.

Step 6: Notification & Updates

If approved, students will see the EW reflected in InsideBC (Schedule/Bill section).
If denied or if additional information is needed, the student will receive an email at their BC-assigned email address.

Important Information

EW requests must be submitted no later than the last date of instruction (before finals week).
No refunds will be issued for EWs.
Submission of the form does not guarantee approval.
If a student has completed the final exam or the course, an EW will not be granted.
If the student’s last date of attendance was before the course census date, an EW will not be granted.
The form may only be submitted for the current semester.

For inquiries about EWs please contact the office of Admissions & Records
Located in the Welcome Center
Email: bcadmission@kccd.edu
Phone: (661) 395-4301