Bakersfield College

Shredding/Recycling of Confidential Information

Procedures for Confidential Documents "Do Not Destroy"

  • Place documents in proper storage box/container.  The box/container must include the following information:  Department name; Name of person requesting documents be stored; Current date (day, month, year); and Destroy date (day, month, year)
  • Submit Work Order to M&O for pick up
  • Boxes/containers will be picked up and placed in storage by Custodial Department; a supervisor will be present.
  • Documents not to be destroyed will be placed in secured area located in the L.A. Basement.
  • When the expiration date arrives, the documents will be destroyed.
  • In the meantime, the documents are stored in the L.A. Basement for retrieval if needed.
  • Depending on the department, documents can be stored up to seven (7) years.
  • When requesting for storage, be sure of destroy date.

Procedures for Confidential Documents "Destroy Now"

  • Place documents in proper storage box/container.  The box/container must include the following information:  Department name; Name of person requesting documents be destroyed; Write the words "destroy now"
  • Submit Work Order to M&O for pick up
  • Boxes/containers will be picked up by Custodial Department; a supervisor will be present.
  • Documents to be destroyed now will be placed in secured area located in the L.A. Basement.
  • When container is full, our vendor Advanced Data Storage (ADS) will be contacted. Supervisor will be present when removal and transfer of containers occur.
  • The vendor will deliver an empty container and remove the full container to destroy and recycle the documents.
  • Supervisor will be present when removal and transfer of containers occur.
Kern Community College District